Issuing Procedures

Several credit cards are available to Principal Investigators upon their request by completing and forwarding to their Research Administrator a Card Request Form. The cards are issued for convenience in making small purchases and do not relieve the requirements for complying with sponsor guidelines and Foundation purchasing policies.

Recall Procedures

The cards may not be used after the end date of the account for which they were issued. Recall notices are usually sent to collect the cards at the end of the account. If an extension is to be issued, contact the Foundation Purchasing Office immediately so that the cancellation procedure can be terminated. All other cards should be cut in half and returned to the Foundation.

Safe Handling Procedures

Cards issued to individuals (Gasoline, Vehicle Rental) should be kept to a minimum and guarded closely by their owner.

Cards issued to the project (AT&T, TAMU Stores) should be kept in a secure drawer that is monitored by one person who has the assignment of checking the cards in and out.

All lost or stolen cards must be reported immediately to the Foundation's Purchasing Office.

TAMU Stores Card

This card allows the cardholder to purchase from TAMU Stores by charging expenses directly to your Foundation account.

Gasoline Credit Card

This card allows direct charging of gasoline and other automobile-related products and services at service stations directly to your Foundation account. Use is restricted to account-related travel.

AT&T Calling Card

This card allows charging long distance telephone calls directly to your Foundation account. Use is restricted to communications directly related to account business and is used mainly when the research is away from their office.

Vehicle Rental Card

This card allows the charging of short-term rental vehicles directly to your Foundation account.