| 1. Credit cards are
issued only upon written request or e-mail from the Principal Investigator or delegate of
the account, or by calling the Research Administrator. Credit cards are not issued
automatically upon award or renewal of an account. 2. Purchase Authorization and charge cards are made available for
convenience in making minor and recurring purchases. They do not eliminate the
requirements for complying with sponsor guidelines and Foundation purchasing policies.
3. Credit cards may not be used after the end date
of the account for which they were issued. Recall notices are usually sent to collect the
cards at the end of the account.
Purchase Authorization Card
1. Purchases with this card are limited to $1,500.
(Larger purchases must be placed using the Foundation purchasing procedures.)
2. There is no limit to the number of cards
available to the account, but the Principal Investigator is cautioned to restrict the
number requested to the essential minimum. An excessive number of purchasers can
create problems in expenditure control.
3. This card cannot be used for purchases at the
Texas A&M University Stores Department.
4. This card can be used for TAMU Micro Center and
TAMU Bookstore purchases under $1,500. Most local vendors will accept these cards for
purchases under $1,500.
TAMU Stores Card
1. This card allows the cardholder to purchase from
the Texas A&M University Stores Department charging expenses directly to the
Foundation account.
2. One card is issued to the Principal Investigator
on request. If an account has two or more Principal Investigators, extra cards may be
requested.
Gasoline Credit Card
This card allows direct charging of gasoline and
other automobile-related products/services at service stations directly to the account.
Use is restricted to account-related travel.
AT&T Calling Card
1. This card allows charging long distance
telephone calls, faxes, etc., directly to the account. Use is restricted to communications
directly related to account business.
2. One card is issued to the Principal Investigator
on request. If an account has two or more Principal Investigators, extra cards may be
requested.
Vehicle Rental Charge Card
Cards are issued to the Principal Investigator or
his/her staff on request.
Account Closing
When the account has ended, a request will be
issued for the return of all cards. If an extension is to be issued, the purchasing
representative should be contacted immediately to stop the cancellation procedure. All
other cards should be cut in half and sent back to the Foundation's Purchasing Department
as soon as possible.
Safe Handling Suggestions
1. Group credit cards could be kept in a secure
drawer which would be monitored by one person who has the assignment of checking the cards
in and out.
2. Credit cards issued to individuals should be
kept to a minimum and guarded closely by their intended user.
3. Report lost or stolen cards immediately
to the Foundation's Purchasing Office at 845-8613.
Attachment : Request for Credit Card
pdf word
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