| Financial reports are
provided monthly to Principal Investigators, Research Administrators, and other University
offices. Monthly Project
Summary
This report displays the previous month's budget
(1), current month's budget changes (2), total budget (3), current month's expenditures
(4), expenditures to date (5), outstanding encumbrances (6), balance available (3-5-6) and
percent of budget spent (5/3) items. The balance available column indicates the remaining
balance.
The amount of "spendable" funds for the
project is located on the Total Other Direct row under the Balance Available column.
Indirect costs should not be included in this calculation. At the end of every month,
indirect costs are charged based on expenses incurred for the month.
Open Commitment Status Report
This report accompanies the monthly project
summary. It provides a complete listing of all open commitments (encumbrances) for the
given month. It also details accounting transactions such as liquidations or adjustments
per commitment. Below is a brief description of each column from this report.
Object Class - Code assigned by the Research
Administrator that describes the type of encumbrance.
PO Reference Number - The prefix assigned to
the source number provides information about the entries. The following is a list of the
possible prefixes:
J - Payroll encumbrances based on a Form 500
(System payroll action request) or e-mail from a Research Administrator based on a request
for the Principal Investigator.
K - Purchase Orders
L - Limited Purchase Orders
O - Outstanding Payroll Encumbrances
P - Purchasing Office Memos
S - Subcontract Purchase Orders
Y - Indirect Manual Encumbrances
6 - Fiscal Year indicator for all transactions
which will generate a check after it is liquidated. (invoices, travel advances, etc.)
Ref 4 - Unique identifier
Date - Input date.
Description - Vendor/Person to be paid.
Original Amount - Original encumbrance for
the specified document.
Liquidating Expenditures - System automated
adjustments to a specific document.
Adjustments - Manual adjustments to a
specific document.
Current Amount - Original amount less the
liquidating expenditures, plus and/or minus the adjustments. (Original amount net of all
activity for a particular source document.)
Support Account Detail Transaction Report-Sorted by
Subcode
This report details transactions for a specific
month. It provides a snapshot of activity for all manual and system-generated entries.
The last page of this report will show the total
expenses for budget, expenditures, and commitments.
Object Class - Code assigned by the Research
Administrator that describes the type of encumbrance.
Description - Vendor/Person to be paid.
Date - It is the input date except for
Payroll transactions those will record the pay through date.
TC - Transaction codes.
REF - Reference number
2nd REF - Document source number
Dept. REF - Unique identifier established by
each department.
Budget Entries - Original, Revised,
Beginning Balance, and ABR system generated entries.
Current Rev/Exp - Amount of transaction.
Commitments - Current Amount of the
outstanding encumbrances.
Cost REF1 - Optional table driven reference
field.
Cost REF2 - Optional table driven reference
field.
Cost REF3 - Optional freeform reference
field.
Attachment : Reports. Please contact
your Research Administrator for a hard copy
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