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Services As a separate nonprofit corporation, the foundation offers reduced
processing time on advances, purchase orders, and vendor payments. The separate status of
the Foundation also facilitates multi-institutional and international agreements. |
Program Development
- Up-to-date information on funding sources obtained
through sponsor contacts and publications.
- Dissemination of information to departments and
researchers based on faculty profile data.
- Financial support for travel to sponsor meetings
through Office of Research & Development.
- Assistance in contacting funding organizations.
Proposal and Award
- Preparation and processing of proposals including:
- Correct format and completion of business forms.
- Budget preparation in accordance with sponsor and
PVAMU guidelines.
- Routing for PVAMU approval.
- Copying, binding, and mailing.
- Negotiation with sponsors.
- Coordination of pre-award documents.
- Review of award documents.
- Financial support to initiate research prior to
receipt of award document, under certain conditions.
Project Administration
- Research Administrator assigned to each project.
- Research staff briefings on policies and procedures.
- Liaison between researchers and sponsors for
administrative requirements.
- Distribution of financial reports to researchers and
PVAMU.
- Monitoring of financial status and compliance with
regulations.
- Preparation and negotiation of subcontracts and
consulting agreements.
- Coordination of project closing and post-award
audits.
Support Operations
- Accounting services, including accounts payable,
PVAMU payroll interfaces, and accounts receivables.
- Maintenance of financial records, including cost
sharing documentation.
- Monthly financial reports.
- Disbursements directly to vendors for goods and
services.
- Travel advances.
- Charge account privileges.
- Purchasing services, including bids, and assistance
in resolving vendor problems.
- Assistance in compliance with Federal regulations
for purchasing from small and disadvantaged businesses.
- Maintenance of sponsor-approved property records.
- Financial support for repairs and maintenance of
research equipment through allocations to Colleges.
- Assistance in obtaining excess property from Federal
sources.
- Provision of liability and specialty insurance, as
well as insurance for research equipment.
- Security services, including clearances, visit
request, and storage facilities for classified documents.
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